Fees, Insurance, & Payment
Counseling Fees—Brent Woods, MA, LPC-S, CSAT
My goal is to be clear and straightforward about costs so you can make informed decisions about your care.
Session fees
Individual counseling (60 minutes): $150 per session
Couples counseling (60 minutes): $150 per session
These fees reflect the specialized, evidence-based treatment I provide for concerns like sex addiction, trauma, and related mental health issues.
Sliding scale availability
In certain situations, I offer a limited number of reduced-fee slots on a case-by-case basis. If cost is a barrier to getting the help you need, let's talk about it during your consultation.
Counseling Fees—Royce Charles, MA, PLPC
$100 per session (60 minutes): Sliding scale is available upon request
Insurance & Out-of-Network Reimbursement
Woods Counseling Services is a self-pay practice and does not bill insurance directly. Payment is due at the time of your appointment.
If your health insurance plan includes out-of-network mental health benefits, you may be able to receive reimbursement for a portion of what you pay. Upon request, we can provide a superbill for you to submit to your insurance company.
A superbill is a detailed receipt that includes information your insurance company may need to process an out-of-network claim, including the provider's information, date and type of service, amount paid, and applicable diagnosis and procedure codes.
The process generally works like this:
You pay Woods Counseling Services directly for your session.
We provide a superbill upon request.
You submit the superbill to your insurance company according to its out-of-network claim process.
Your insurance company reviews the claim and determines whether reimbursement is available.
Any reimbursement is based on the terms of your specific plan, including your deductible, coinsurance, allowed amount, and other coverage requirements.
Submitting a superbill does not guarantee reimbursement. Some insurance plans provide significant out-of-network benefits, while others provide limited reimbursement or no out-of-network coverage.
Before beginning counseling, you may want to ask your insurance company:
Does my plan include out-of-network outpatient mental health benefits?
Is there a separate out-of-network deductible?
After meeting the deductible, what portion of the allowed amount is reimbursed?
Do I need prior authorization or a referral?
How do I submit an out-of-network mental health claim?
Are telehealth and in-person psychotherapy covered differently?
Your insurance company makes the final determination regarding coverage and reimbursement.
Using Insurance Benefits & Diagnosis
Insurance reimbursement for psychotherapy may require clinical information supporting the claim, including an appropriate mental health diagnosis.
Any diagnosis included on a superbill must accurately reflect the symptoms and condition being treated. We will not assign a diagnosis solely for the purpose of obtaining insurance reimbursement.
For some clients, using out-of-network benefits makes sense. Others prefer not to submit counseling claims to their insurance company. If you choose not to use your out-of-network benefits, you can simply remain self-pay and not request a superbill.
Couples Counseling & Insurance
Couples counseling at Woods Counseling Services is private pay.
Insurance coverage is generally structured around medically necessary treatment for an identified individual rather than relationship concerns alone. Some plans may cover certain family or couples psychotherapy services when they are part of treatment for an individual's diagnosed mental health condition, but coverage varies by plan.
When the primary focus of counseling is the relationship itself, such as communication difficulties, recurring conflict, loss of trust, intimacy concerns, or healing after betrayal, we do not assign a mental health diagnosis to one partner simply to make the service appear eligible for insurance reimbursement.
Private pay allows the counseling and documentation to remain focused on the relationship concerns that actually brought you to therapy.
Reduced-Fee Options
We do not use a formal sliding-scale formula, but reduced-fee rates may be available based on individual financial circumstances and current availability.
If you are looking for a sliding-scale or lower-cost option, please let us know when scheduling. We are happy to discuss whether a reduced fee may be available.
Payment methods
Payment is due at the time of each session. I accept:
Debit and credit cards
HSA/FSA cards for eligible services
Cards are processed securely through my practice management system.
Cancellation and no-show policy
Your appointment time is reserved specifically for you. To cancel or reschedule, please provide at least 48 hours' notice. You can reschedule through the client portal at woodscounselingservices.com or by texting my office line.
Cancellations made with less than 48 hours' notice will be charged a $60 cancellation fee, unless your circumstances are outside of your control. We provide one waiver per year for illness. If you're sick but still able to do the appointment, I encourage you to keep your appointment via telehealth or Zoom instead of canceling, so we can stay on track with your progress.
I understand that emergencies and unexpected situations happen. If that's the case, please reach out as soon as you're able so we can discuss options. Full details about scheduling, cancellations, and related policies are provided in your intake paperwork.
Good Faith Estimates (No Surprises Act)
If you're uninsured or paying out-of-pocket, you have the right to request a Good Faith Estimate before we begin. This outlines the expected cost of your therapy based on session frequency and length. Your actual needs may change as we work together, and you can request an updated estimate anytime. Just ask, and I'll provide one.